“Scheduling is my favorite thing!” said no one, ever. Whether it’s for desks and rooms at your coworking space, or for meetings or events, booking time and space is usually much more complicated than it needs to be. Here are 10 tools that take the pain out of scheduling events and meetings for your coworking space.
Desks and Rooms Schedule Management for Coworking
1. Skedda
Skedda is an online booking and scheduling software for coworking spaces. It’s also used extensively at sports clubs and other types of businesses. The two main draws: it’s super easy and it has incredible customer service (according to the reviews). It’s also well-priced. A paid subscription starts at $5/month, but smaller spaces can probably get by just fine with the free option.
2. OfficeRnD
OfficeRnD is a full-service software platform built to empower coworking space managers. Its tools run the gamut from CRM, member billing, contracts, and of course, scheduling and booking rooms. The space management feature allows you to set up specific pricing and cancellation rules unique to your coworking space.
3. Cobot
Cobot is a simple coworking space management software. The best feature is the self-service booking calendar that integrates with the invoicing system to automatically charge members based on their usage of space, equipment, and so on.
4. Nexudus
Nexudus is a full-service coworking management application. It was designed for bigger spaces and has more features than the others on this list, like multiple integrations, a real-time room availability app, and reporting.
5.Robin
Robin is a conference room booking solution that can also be used for individual flexible desks. Their platform allows for some cool advanced features like mapping of your office space and digital signage to view current room status and on demand booking. They charge per room, so it can grow as you do. Also, be sure to check out their slick mobile app in which workers can report issues within conference rooms, and can utilize bluetooth beacon technology for better usage metrics!
6. YArooms
YArooms is a conference room booking software. The clincher here is the easy-to-use iPhone app. As part of the package, you also get the YArooms Door app, which you can download onto a tablet mounted at the conference room door for real-time availability and booking.
Scheduling Meetings
7. Appointlet
When you need to schedule meetings at the coworking space, Appointlet’s got you covered. From 1-on-1 meetings to group conferences, all you need to do is set up a scheduling page and share the link with your partners. Everything’s fully automated, so you don’t have to send email confirmations or reminders. Plus it’s easy to keep track of everyone who will be joining you for the occasion!
8. Vyte
Vyte makes scheduling meetings a cinch by automating the tedious process of finding out when everyone is available. You pick a few possible meeting times and the app sends them to the group, finds the time that works, and then syncs with everyone’s calendar. They have a few different pricing levels with different features, but the app can be very helpful for those who are managing lots of schedules.
9. HubSpot Meetings
HubSpot Meetings is a part of the HubSpot Sales suite and helps save time booking meetings by letting others pick free time that you determine on your calendar, then integrating those meetings with Google Calendar, Office 365 Calendar, and HubSpot CRM. Perhaps its greatest strength is its integration with the HubSpot CRM and other HubSpot Sales tools like automated sequences and templates. Together, you can automate most of your usual daily sales tasks and track it all in your CRM.
10. Doodle
Doodle is great for scheduling meetings and events with random groups of people. Unlike almost every software, everywhere, you can use the tool without having to create an account. It only does one thing, but it does it well.
Want even more tips on creating an amazing member and visitor experience at your coworking space? Download our guide, “How To Implement a Visitor Management System At Your Coworking Space” here.
11. Bookafy
Bookafy is an online booking platform used for booking staff, rooms/resources, and group events. Integrate with your calendar to show real time availability, along with SMS text reminders, payments, and much more. Bookafy’s customer facing UI is beautiful, plugs into any website, and very customizable.
12. Calendly
Calendly also tries to solve the “find a time” problem that we face daily. Their advantage is that it could be your enterprise solution to this problem. With multiple integrations and a large support network, they are ready to handle and support a large number of employees.
Scheduling Events
13. Eventbrite
For getting your event out onto the global radar, there’s really no better tool than Eventbrite. You create fun events, people search for fun events, and the word out gets out. Simple as that!
14. Splash
Splash calls itself an “experience management software.” Its event planning features include website creation, integrated email marketing, low-fee ticket-selling, and RSVP collection — everything you need to create not just an event, but an experience.
15. Teamup
For planning member events, check out Teamup. This application lets you easily create and share a group calendar. There are several pricing tiers, but the basic free option allows you to have unlimited users on up to 8 sub-calendars, which is probably enough for most coworking spaces.
Coworking Room Scheduling and Space Management
Making sure that the room scheduling and desk booking process is just one part of managing coworking spaces, and these tools are just a few that we found help with the process. As a coworking space manager, making the workday stress-free for your members and their guests is your number one priority. There is other good Office booking software that is getting popular day by day. Keep trying new tools and techniques and find out which suits you the best.
