In Academia, one of the primary forms of communication is the technical report. This is the traditional format for reporting the results of research or a project that one was working on to a business application. In education, lecturers and tutors read the report to evaluate your mastery of the subject and the ability to apply creativity and knowledge to a practical activity. When it comes to working places, reports are read by supervisors, customers, managers, directors. The ability to come up with a concise, professional and clear report is a skill that you need to master to be successful in your professional career.
Although reports vary depending on the kind of information, they find (for instance, the results of a survey study, original search, or resolution to a problem of design), they all have similar structures and properties.
To become a better report writer a lot of factors must be considered from, report layout, clarity, originality, plagiarism, writing of draft and more. Instructional Solutions says a excellent technical report needs to be well planned and should follow a proven process.
The structure of a report has eight categories including the
- Title page
- Appendices if appropriate
The title page will include the title of the report and also indicate the word count of the whole report. Then the summary of the report is a brief and short description of the contents and texts in the report. The table contents are typically a guide that will help the reader go through the article with ease and efficiency. This text should have a list of topics and their page numbers. The introduction part is where the themes and subjects of the reports are introduced. This should be different from the summary part and should explain how the report should be treated and handled. The body part is where the findings of the research and topic are highlighted. It should be divided into headings and subheadings and should be numbered or in bullet form where necessary. In the conclusion part, is where a short summing up text about the theme and content in the report is written. When it comes to references, these are materials or published texts that have been quoted in the content text of the report. They may include even URL addresses or links. The bibliography is where you highlight some of the sources and materials that were not included in the report but are essential and important for further understanding of the text in the report. Acknowledgments are where you give credit and acknowledge individuals that were helpful in the research and drafting of the report. It should be short and simple. Appendices are included only when appropriate. It is though highly recommended to use them for further understanding of the report content. Appendices are diagrams, images, and graphs that explain or are related to the text in the report.
An excellent technical academic report should follow the above criteria, but above all, it should be concise, easy to read, understand and interpret. A writer should always focus on making the content less complicated the readers.